Software ROI Calculator

Build the business case before the demo call. Enter time saved, adoption, and cost to get a defensible payback period and first-year return.

Annual benefit

$90,975

Year-1 cost

$11,500

Net return

$79,475

Payback

1.5 mo

First-year ROI

691%

Of the $90,975 annual benefit, $78,975 comes from recovered time at your stated adoption rate and $12,000 from revenue impact. Finance teams generally discount time savings, so present both figures separately rather than as one headline number.

Making the number credible

Use fully-loaded hourly cost (salary plus benefits and overhead), not base salary alone.
Assume adoption below 100%. Most rollouts land between 60% and 85% in the first year.
Measure the baseline before you buy so you can prove the saving at renewal.
Separate hard savings (cancelled tools, reduced headcount need) from soft time savings.

Pair this with the SaaS cost calculator for a full three-year picture, or read the software buying checklist.